Job description

The EA (Executive Assistant) will support LT (Leadership Team) member on a multiple basis and requires solid experience gained in fast moving organization. The EA should be a proactive problem solver with strong business judgement, detail orientation and interpersonal skills. The ideal candidate can priorities, organize, multi-task and make sound decisions in a fast-paced environment with multiple internal and external stakeholders. You will sit within a fantastic team of Executive Assistants in a supportive collaborative environment.

All the EA positions involve extensive liaison with internal and external stakeholders, as well as heavy scheduling. Being “the glue” of the team, you will be given autonomy and will be involved in all aspects of the projects and workstreams that your Leadership Team members (LT) are driving. In addition to this you will also have the opportunity to get involved in analysis, research, internal communications, project administration and process and systems development.

The EA will use project management skills to oversee all coordination tasks, manage multiple projects and relationships and be expected to keep track of the progress of all the workstreams that your LT members are across.

About CDP

CDP is a global non-profit that runs the world’s environmental disclosure system for companies, cities, states and regions. Founded in 2000 and working with more than 700 financial institutions with over $142 trillion in assets, CDP pioneered using capital markets and corporate procurement to motivate companies to disclose their environmental impacts, and to reduce greenhouse gas emissions, safeguard water resources and protect forests. Over 24,000 organizations around the world disclosed data through CDP in 2023, with more than 23,000 companies – including listed companies worth two thirds global market capitalization - and over 1,100 cities, states and regions. Fully TCFD aligned, CDP holds the largest environmental database in the world, and CDP scores are widely used to drive investment and procurement decisions towards a zero carbon, sustainable and resilient economy. CDP is a founding member of the Science Based Targets initiative, We Mean Business Coalition, The Investor Agenda and the Net Zero Asset Managers initiative. Visit cdp.net or follow us @CDP to find out more.

Key tasks and responsibilities

* Providing proactive day to day support and diary management, email correspondence management and inbox prioritization to ELT This includes liaising with all relevant parties, arranging and administering meetings, and making relevant travel and accommodation arrangements.

* Organizing and administering meetings

* Provide administrative support for the ELT member(s) direct reports as necessary

* Accurately draft and prepare presentations and reports. Ensure that all documents are formatted as per brand requirements and delivered in a timely manner.

* Research external meetings or conferences and brief the ELT member(s) on the organizations and people they will be meeting

* Providing project administration support and manage sensitive pieces of work relating to the ELT

* Working closely with Legal, HR and your ELT member(s) around any compliance or recruitment/departure transitions/training needed within the team

* Provide Admin support to find office location for CDP Singapore and continue support the CDP Singapore office.

This role profile is not exhaustive and is subject to review in conjunction with the yearly performance review cycle.

The precise description of your job may be varied from time to time, and you may be required to carry out other duties as necessary to meet business needs.

Essential:

* Demonstrable experience of working with and supporting C-suite, senior manager or board member with at least a minimum of 4 years’ experience in a similar role, ideally in a medium or large size organization

* Excellent communication skills, both verbal and written, especially with the confidence to arrange high-level meetings.

* Be efficient, with excellent attention to detail

* Great organizational skills with ability to manage own time and multitask

* Ability to work well and remain calm under pressure, especially in complex situations or uncertainty

* An understanding of the need for complete confidentiality and professionalism

* Demonstrate the ability to exercise compassion, empathy and assertiveness when situations demand.

* Strong IT skills including Microsoft Office Suite to include - Microsoft Word (including mail merge), Excel, Internet, PowerPoint

* Personable with the ability to build and maintain good relationships with all levels of staff

Desirable:

* Flexible approach to work

* Ability to work proactively with minimum supervision

* Willing to learn and deal with areas outside existing personal expertise

* Thrive on challenges and able to meet deadlines

* Have the ability to understand a broad range of business activities

* An interest in the environment, sustainability and our work

* Be a strong team player and show willing to support your EA team

Please note: No travel is required for this role, you will be based in Singapore. Flexibly to work from home should be agreed with your ELT member(s).

Salary and benefits: salary is dependent on experience. The candidate will work 5 days per week. 

Location: this role is temporary home-based/remote working.

Applicants must be eligible to work legally in Singapore. 

Before you apply 

We’ll only use the information you provide to process your application. For more details on how we use your information, see our applicant’s privacy notice. By emailing us your CV and covering letter, you are permitting CDP to use the information you have provided for recruitment purposes.  

How to apply: 

Application submission: Interested candidates should send a copy of their resume along with a cover letter outlining their suitability for the role.   

We are recruiting on an ongoing basis, but the final application deadline is 15 Nov 2024.  

If you do not hear from us within 14 days of the deadline, please assume your application has been unsuccessful on this occasion. Please note that we only provide feedback to shortlisted candidates. 

Application Deadline: 15/11/2024

Job Types: Full-time, Permanent